Posts Tagged ‘Minutes’

Minutes 12 June 2017

Monday, August 14th, 2017

Minutes of meeting held on Monday, 12th June 2017 in Ardgay Hall at 7.00pm

Minutes approved 14/08/2017

Present: Betty Wright, Chair (BW), Silvia Muras, Vice Chair (SM), Marion Turner, Treasurer (MT), Leslie Pope, Secretary (LP), Andy Wright (AW), Rob Pope (RP)

Also present: Highland Councillor Linda Munro (LM)

Apologies: Buster Crabb (BC)

Police Scotland: PCs Angus Morrison (AM), Steve MacKenzie (SM)                          Minutes Secretary: Mary Goulder

Items 1/2. Welcome/Apologies (as above) Chair Betty Wright welcomed everyone especially the recently re-elected Highland Councillor Linda Munro.

Item 3. Minutes of last meeting. The minutes of the May meeting were approved as a true and accurate record, proposed: Betty Wright; seconded: Marion Turner.

Item 4. Matters arising. (1) Dropped kerb opposite Ardgay Stores. Although it is considered unlikely that this matter will be activated, CC could discuss again with Community Works Officer. There is a dropped kerb opposite the garage forecourt. It was suggested that the contractors working on the Ardgay Regeneration project might be willing to undertake the work as a goodwill gesture to the community. LM will follow this up. LM Action. (2) Oakwood Place Path has been completed. Travis Perkins invoice passed to MT for payment. MT Action. (3)  Defibrillators. SM received approval to submit a funding application to the SSE Resilient Communities Fund. The application seeks to fund two defibrillators, to be placed in Ardgay and at Culrain hall.  Jason Gardiner of the Scottish Fire Service is offering to run CPR courses locally. Such training is very important; CPR can keep someone alive for up to fifteen minutes, though survival rate drops after eight. Used in conjunction with a defibrillator this can make the difference between life and death. The application totals £3772 which includes quotes for an electrician to install the equipment as well as the cost of the defibrillator. The community will be required to take the responsibility for maintenance, repair and battery renewal. SM Action. (4) Tain Royal Academy 3-18 campus. It is understood that the proposal for the site is being reconsidered.

Item 5. Police report. PC Morrison gave his report at the start of the AGM. This included one drunk, one warrant enforcement, one theft by housebreaking, one road accident and one call regarding vacant premises. The officers had no information concerning the proposed bill to introduce 20mph limits instead of the current 30pmh limits across Scotland. The police are aware of the increase in tourist traffic, especially motorbikes and cycles, generated by the NC500 but there are no plans at present for an awareness campaign.

Item 6. Chairperson’s report. (1) Arrangements for circulating and amending draft Minutes. The draft Minutes are approved for circulation by the Chair and Treasurer after which they are also posted on the website and the CC noticeboard. A quick turnaround is often required which has led to some problems with the NT summary in respect of the Minutes concerning the Newsletter. The Editor will submit a short Minute to MG each month with the information for the Minutes and summary.SM Action. In all other respects the system will continue as before. (2) BW asked LM if the CC might be able to have a highland.gov.uk email address. THC system is heavily encrypted and it is unlikely to be extended to CCs but LM will enquire. LM Action. (3) Polling station. With no consultation with the CC the polling station was moved from the Hall to Gledfield School for both the local and general elections. The CC had been led to believe this was only for the local election. The siting of the station may well have a significant effect on the turnout at any election. LM will take this back to THC; BW to forward all relevant correspondence to her. BW/LM Action.

Item 7. Secretary’s report. All relevant email correspondence has been circulated. (1) Scotways receipt passed to MT. (2) Letter from Edward Mountain offering to visit the CC will be politely declined at this time. BW Action. (3) Recent advice from Colin MacKenzie at THC regarding the change to CC insurance provision from next spring raises several concerns, not least how the insurance will be paid for – at present the premium is taken from the CC annual grant before that is distributed. LM will check this out. LM Action. Placing too much responsibility on volunteer CC members, such as controlling local budgets, etc, may well lead to closure of CCs around the country as people turn away from this extra burden. Secretary will invite Colin MacKenzie to attend a CC meeting to fully acquaint the members with the changes and responsibilities. LP Action.

Item 8. Treasurer’s report. (MT) The 20th May 2017 balance at the bank is £ 17,963.22 of which £ 17,744.61 are   restricted funds. The Admin/General Fund has £218.61 available to carry out the business of the CC.

The balances of the restricted funds are: Toilet Caretaking – £1,329.76, BTWF – Community Projects – £145.15,
Newsletter – £5,267.50, BNO – £10,202.20, EON Path – £800.

Item 9. Representatives to Highland Small Communities Housing Trust & SSE Achany/E.ON Rosehall CB Panel.

David Hannah has volunteered to remain as the CC rep to HSCHT. He was thanked for his past representation and his offer to continue was warmly welcomed. BW Action. Currently the CC representatives to the Achany/Rosehall Panel are SM and MT but MT wishes to stand down at this time. BW was one of the community representatives; she will now represent the CC with SM. The community reps will now be Catriona Hill and David Hannah. The CC representative to the Beinn Tharsuinn Windfarm Company Ltd is RP who is happy to continue and was thanked from the Chair.

Item 10. Regular updates:

(1) Planning, Nothing relevant this month.

(2)  Newsletter. (SM) The newsletter edition 36, Summer 2017 is now printed and expected for delivery at the end of the week. This issue has 32 pages, more advertisers, 25 contributors from 22 different groups and organisations. There is an extensive article on the work on the Community Council.

(3) Ardgay Regeneration. Work has started on the project with the roof of the barn now removed and extensive work being undertaken on the structure of the building.

(4) Broadband. Cameron Warren of Highland Wireless has approached the CC to provide information on the projects he has currently underway, based in Edderton, with a view to providing a private provision throughout the local area. It is understood he is working with Creich CC in respect of installing a system to Rosehall and district. An internet service provider on Black Isle apparently has recently failed. Scottish Government is offering a voucher scheme to help with installation costs to those living in areas which will not be supported by the BT rollout. Caution was advised regarding private schemes. The CC will wait until the overall situation becomes clearer. Mr Warren will be thanked but the CC will not invite him at present though it will ask to be kept up to date with his progress. BW Action.

(5) Windfarms. (1) The CC has heard from Mr Elder of Muirden Energy, Turriff, with regard to a proposed twenty-one turbine development at Meall Buidhhe on Croick Estate. The scoping makes no mention is made of a proposed windfarm development at Braelangwell which could possibly share access. CC will make the usual statements of interest in shared ownership and invite Mr Elder to attend an upcoming meeting, August/September. BW Action. (2) Caplich. The PLI is scheduled to start in Lairg on 19th June. CC remains neutral reflecting the various opinions locally, although it has signed documents regarding a shared ownership scheme with Muirhall Energy.

(6) Kyle of Sutherland Development Trust. (MT) Falls of Shin is operating very successfully, busy with tourists and locals in addition to hosting special events. Ardgay Regeneration Project (See Item 10/3). Café and Food Stop also successfully encouraging social integration and connections. Keep Active Together continues to run varied activities in several local village halls. CHESS project has finished but East Sutherland Energy Advice Service will continue to help local residents with energy advice and assistance.

Item 11. Highland Council. LM reminded the CC that all THC actions are budget driven. Scottish Government’s Community Empowerment Act will mean a very different form of local government though communities should be wary as more power for decision making will carry more responsibilities. Sutherland Community Partnership is the local body operating under a Highland-wide Community Partnership. Awareness raising of these changes and encouraging involvement is a priority for Highland Council’s Sutherland County Committee as the 18-30 age group is noticeably absent from surveys and meetings.  The online survey is still available via https://www.surveymonkey.co.uk/r/BCT5B8M. SM will highlight the issue through the Newsletter. Jason Gardiner is keen to attend the CC regarding the Locality Plan. A decision as to when will be made at the August meeting. Agenda item.

Item 12. Any other competent business. (1)SM has now joined the Ardgay Public Hall Committee as the CC representative. At her first meeting the main concern was regarding the newly commenced works on the barn and the loss of parking, especially with the Committee’s Auction in August. The contractors are working to prioritise the work on the side of the barn concerned. (2) AW asked the Culrain representatives if there was any news of Carbisdale. PL stated that work appears to be ongoing. The outside of the building and ground works have all received attention.

Item 13. Date and time of next meeting. The meeting will be held on Monday 14th August at 7pm in Culrain Hall.

Beinn Tharsuinn/Beinn nan Oighrean Community Benefit awards.

At the private meeting following the CC’s monthly meeting, application by Ardgay Public Hall was approved with an award of £418 to support the continuing provision of Broadband in the hall.

Meeting closed 10pm.

Minutes 08 May 2017

Tuesday, May 9th, 2017

Minutes of meeting held on Monday, 8th May 2017 in Ardgay Hall at 7.00pm

Present: Betty Wright, Chair (BW), Silvia Muras, Vice Chair (SM), Marion Turner, Treasurer (MT), Leslie Pope, Secretary (LP), Andy Wright (AW), Sheila Lall (SL), Rob Pope (RP),

Apologies: Buster Crabb (BC)

Police Scotland: No representative                                Minutes Secretary: Mary Goulder

Items 1/2. Welcome/Apologies (as above) Chair Betty Wright welcomed everyone and with no police report available proceeded through the agenda.

Item 3. Minutes of last meeting. The minutes of the March meeting were approved as a true and accurate record, proposed: Marion Turner; seconded: Rob Pope.

Item 4. Matters arising. (1) Dropped kerb opposite Ardgay Stores. Owing to changes in job title and description, John Clark, CWO, has noted the problem and will respond in due course. (2) Culrain phonebox. Phone box would be an ideal siting for a defibrillator. There is no defibrillator on this side of the Kyle; the nearest, in Bonar Bridge, is too far away to be of any use in an emergency. SSE Resilience Fund to be approached for help with funding two defibrillators, one each for Ardgay and Culrain. The fund is open until the end of the 15th June. SM Action. (3) Oakwood Place path. Matt Dent and Rhonwen Copley are liaising re this project. Bags of stones to be delivered from Travis Perkins. (4) Footpath around Drovers Square. Chosen route will remain. (5) Sutherland Community Partnership. MT attended the recent meeting which focussed on drug and alcohol abuse issues. Also communities urged to submit lists of their priorities for works in each area; this CC has a list of priorities which will be given to SCP.  Action BW. A survey of all Sutherland residents is available with everyone encouraged to complete and return either online or hard copy. Of the survey responses received so far transport appears to be the most concerning issue. References within the meetings appear to refer to Bonar and Ardgay as one area. The next meeting will be in Lairg on 19th May. RP and LP volunteered to attend if possible.

Item 5. Police report. Email report received indicated three advise/assistance calls, two road traffic matters, and five speeding offences.

Item 6. Chairperson’s report. (1) Secretary’s mailbox. Various problems recently have resulted in some circulation issues which also included confusion over the use of Facebook. It was decided that the email secretary@ardgayanddistrictcommunitycouncil.org.uk should remain as the contact point for people accessing the CC for any reason with the Facebook page being used to disseminate information from the CC to the public. Contact via the website does go directly to ‘secretary@…’ Emails received by the Secretary will be forwarded to CC members as before. (2) AGM will be held on 12th June. This will include the annual reports from the Chair and Treasurer, the BTWF report (RP) and the BnO report (MT). SM will give a report on the Newsletter. A THC Cllr should be in attendance but failing this MG will take the Chair for the purpose of conducting the office bearers’ elections.

Item 7. Secretary’s report. All relevant correspondence has been circulated. BW agreed to complete the survey for HM Fire Service Inspectorate. Third Sector Assembly will be on 23rd June in Inverness. Bank of Scotland branch in Bonar Bridge will cease operation on 5th September. No details available as yet regarding the proposed mobile service; nearest open branch will be Tain. Survey of Hall users will be completed by SM who also volunteered to represent the CC on the Hall Committee. A recommendation will be made for the installation of a child safety gate at the steps in the hall and that something be done about the unused notice board by the front door.

Item 8. Treasurer’s report. (MT) The 20th April 2017 balance at the bank is £ 18,063.22 of which £ 17,844.61 are   restricted funds. The Admin/General Fund has £218.61 available to carry out the business of the CC.

The balances of the restricted funds are: Toilet Caretaking – £1,429.76, BTWF – Community Projects – £145.15,
Newsletter – £5,267.50, BNO – £10,202.20, EON Path – £800. MT advised that the end of year accounts were finalised in April and are currently with auditor prior to the AGM.

Item 9. Ardgay Public toilets. Supplies will continue to come from THC via John Clark. Sheena Shaw, newly appointed caretaker, has submitted her first invoice. The toilets are open for the season.

Item 10. Regular updates:

(1) Planning issues – Tain 3-18 campus. Much concern over the 3-18 campus model which will disadvantage rural children at their transition from village schools to secondary, the Tain children having been on site since aged 3 years. The lack of inclusion in activities, e.g. swimming, highlights the issue, leading to marginalisation of small schools. The overall plan for the school aims to put too much into one site. CC to write to Planning with comments and also to support many of the good comments already submitted by others. AW Action.

(2)  Newsletter. (SM) SM was congratulated for another good issue. 25th May is copy date for the summer edition. The application for ISSN (International Standard Serial Number) was successful. The newsletter has been assigned two ISSN, one for the hard copies and another for the online format. This will allow incorporate a bar code in future newsletters and sell copies on any outlet. Articles relevant to the Garvary wood extraction were requested. A box with highlights from CC meetings could be introduced, bullet-point format. LP will draft suggestions for SM.

LP/SM Action.

(3) Ardgay Regeneration. BW reported that at the recent CARES conference, attended by herself and AW, the delegates were very impressed by the ongoing projects in the Kyle of Sutherland area perceiving this as a very vibrant area in which to live. Work on the Lady Ross site is due to start in the coming week with Valerie Houston as Project Manager. Albyn Housing workers will access the site from the rear to minimise disruption at the front of the site.

(4) Broadband. CBS press release indicates that Scottish Government subsidy is available to help with the cost of satellite installation in areas where superfast broadband rollout will not be available.

(5) Windfarms. (1) Braelangwell. CC has responded to Scoping document. (2) SSE & E.ON Community Fund Panel requires a community representative from the Ardgay area. Anyone interested should complete a nomination form. An election will be held ahead of the AGM in June if more than one nomination is received.

(6) Kyle of Sutherland Development Trust. Falls of Shin project completed with a ‘Celebra Shin’ event on 13th May. Two jobs within the Trust have been advertised.

Item 11. Highland Council. Recent local government elections saw the return of Linda Munro and Hugh Morrison as councillors for this Ward with the addition of Kirsteen Currie. They will decide as to how to work with local CCs. MG will write with congratulations and also give dates etc of meetings for the rest of the year. MG Action.

Item 12. Any other competent business. (1) MT to send link to BW regarding Census population figures. MT Action.

(2) SL advised that she will be standing down from the CC at the AGM due to pressure of other commitments. She still plans to attend meetings whenever possible. She was warmly thanked for her input to and support of the CC during her time as a councillor.

Item 18. Date and time of next meeting. The meeting will be held on Monday 12th June at 7pm in Ardgay Hall. This will be the AGM which will take place ahead of the regular monthly meeting, with the Achany Panel election if required also taking place first thing that evening.

Beinn Tharsuinn/Beinn nan Oighrean Community Benefit awards.

At the private meeting following the CC’s monthly meeting, application by The Friends of the Bradbury Centre was approved, subject to match funding, with an award of £500 towards a music and alternative treatments project. Kyle of Sutherland Development Trust’s Keep Active Together project also received an award of £1,500.

Meeting closed 9.16pm.

Minutes approved 12/06/2017

Minutes 13 March 2017

Tuesday, March 14th, 2017

Approved 8th May 2017

A&DCC Letterhead #1

Minutes of meeting held on Monday, 13th March 2017 in Ardgay Hall at 7.00pm

Present: Betty Wright, Chair (BW), Silvia Muras, Vice Chair (SM), Marion Turner, Treasurer (MT), Andy Wright (AW), Sheila Lall (SL), Rob Pope (RP), Buster Crabb (BC)

Apologies: Leslie Pope, Secretary (LP)

Also present: Highland Councillor George Farlow (GF), Robert Sawyer, Donald Burnett, Vicki Burnett

Police Scotland: PCs Tracy Murray and Kate Wyslouch                                Minutes Secretary: Mary Goulder

Items 1/2. Welcome/Apologies (as above) Chair Betty Wright welcomed everyone inviting the police representatives to give their report at the outset.

Item 5. Police report. Five incidents reported since last month made up by three advice calls, one fraud and one theft. PC Murray followed up on last month’s question regarding possible parking issues at the primary school on polling day. Her information was that the school will not be in use that day therefore parking will be available in the playground in addition to the four spaces provided in the layby. It is estimated that fifteen to twenty persons may be in attendance in any one hour therefore this parking provision should be adequate. With no other issues the officers left at 7.05pm

Item 3. Minutes of last meeting. The minutes of the February meeting were approved as a true and accurate record, proposed: Rob Pope; seconded: Andy Wright.

Item 4. Matters arising. (1) Finches playpark steps/bins. This work is completed, bin in place. The lack of a dropped kerb remains an issue. BW will discuss with John Clark, THC TECS. BW Action. (2) Christmas lights storage. Currently with AW/BW. RP advised that Culrain Hall could provide indoor storage for a small fee. It was suggested that a Christmas lights group could be set up to take on all aspects of storage, maintenance, erection, etc. For further discussion in October. Agenda item October. (3) Polling station review. See above re parking. The move to the school seems to be only for the occasion of THC elections in May as this will save costs. Regarding the issue of non-receipt of emails from THC Policy 6 on this and other issues, full contact information has been provided by the CC to avoid further problems. (4) Footpath at Drovers Square. BW met Core Paths Officer Matt Dent and confirmed that the footpath plans will form part of the planning application. Details are available on THC website.  (5) Tain 3-18 campus. SL has emailed THC but received no reply as yet. Await planning application to discuss further.  (6) Dog fouling. No follow up available in LP’s absence.

Item 6. Chairperson’s report. (1) Meeting dates for the coming months were agreed as May 8th, June 12th (AGM), August 14th (Culrain – LP to book), September 11th, November 13th and December 11th. The start of 2018 will see meetings on February 11th and March 12th. LP Action.

Item 7. Secretary’s report. All relevant correspondence has been circulated. Nothing further in LP’s absence.

Item 8. Treasurer’s report. (MT) The January 31st 2017 balance at the bank is £ 17,705.12 of which £ 17,142.41 are   restricted funds. The Admin/General Fund has £ 562.71 available to carry out the business of the CC.

The balances of the restricted funds are: Toilet Caretaking – £29.76, BTWF – Community Projects – £145.15
Newsletter – £5,965.30, BNO – £10,202.20, EON Path – £800.

Item 9. Ardgay Public toilets. Vacancy for caretaker was advertised in the Newsletter and on the Facebook page. Three expressions of interest but only one application submitted to LP. No confirmation as yet from THC as to whether the funding is in place to maintain the facility in the coming season. Hugh Gardiner is the THC contact, as advised by John Clark, TECS. BW will email him on hugh.gardner@highland.gov.uk. BW Action. SM will circulate to CCs the information from the applicant for caretaker post. Sub group comprising SM/AW/BC to deal with this if/when funding received. SM/AW/BC Action. Agenda item for next meeting – discuss practice regarding incoming correspondence and appropriate circulation. Agenda item.

Item 10. Regular updates. (1) Planning issues. Albyn Housing at Ardgay Regeneration application has received approval. Carbisdale Castle – full application has been submitted.

(2)  Newsletter. (SM) Online version available from today with hard copy later this week. Distributors have been asked to submit expenses claims. Many contributors for this issue; 28 pages. £120 received from advertising revenue. SM wishes to apply for an ISSN as newsletter is now on sale in various local outlets. She will have more details of this next month. SM Action.

(3) Broadband. It was suggested that CC should check out the project operating in Ullapool. Awaiting outcome of open market review by BT before considering further action here.

(4) Windfarms. Braelangwell. Many errors found in Scoping report. Access route does not seem the best option with alternatives apparently not considered. The route for grid connection should be made clear. More ZTVs should be provided. BW will respond to the report. BW Action.

(5) Kyle of Sutherland Development Trust. MT provided an outline of the overall capital and revenue generated for the community by the Trust since its inception. The various projects, large and small have brought in considerable economic benefit to the local area including providing up to nine jobs. Many of the projects have seen life-changing improvements for those involved. Further details are available, if required, directly from the Trust office.

Item 11. Highland Council. This was Cllr Farlow’s last meeting with CC as he is not standing for re-election in May. He expressed his appreciation for the good relationship had with the CC for nearly ten years during which he has worked with three Chairs in Ardgay. After the election when three councillors are in post the local CCs will need to decide on how best to work with them, as now with one councillor providing continuity or opting for occasional changeovers when appropriate. GF warned of possible issues with THC website in coming months due to change of host provider. THC budget for 2017-18 was approved at last THC meeting. GF understands that Frank Roache, Hitrans and a Culrain resident are in contact regarding the issue of the Culrain Station request stop. The sycamore on Kincardine Hill is to be removed according to current plans. Although outwith the area GF encouraged the CC to continue to campaign regarding the condition of the B9176 Struie road with particular emphasis on the maintenance of the bridges. It was suggested that white lines should be painted on the approach roads to indicate bridge width, vehicle priority, etc. As an expression of thanks, after the meeting, the CC shared a short, informal tea and cake break with Cllr Farlow.

Item 12. Any other competent business. (1) On behalf of the CC MT recorded a vote of thanks and acknowledgement of the long years of service of both Vera MacDonald and William Maclaren, both recently deceased. (2) BC reported the recent removal of the bench seat at Carbisdale loch and all the signage. Also another picnic bench has been removed and the cycle tracks are no longer being maintained. These are all tourist attractions as well as being much used by local people and should be maintained and clearly signed. (3) RP advised that the Culrain community wish to purchase the phone box to site a defibrillator in it but are not having success. The nearest defibrillator is in Bonar Bridge, too far to be of any use in Culrain. GF offered to follow this up. GF Action. (4) SM asked about the possible use of BACS payments by the CC as is now being operated by both Creich and Lairg CCs. As fairly new to the post of Treasurer MT requested a delay meantime to allow her to become well accustomed to the requirements at present. (5) BW had been approached by a local crofter about the possibility of altering the route of Core Path SU03b, with access across a small field often used for young stock, to be replaced by an alternative access. The CC was sympathetic to this and will liaise with access officer Matt Dent. BW Action. (6) Quotes discussed for improvements of the Oakwood path for the use of Scottish Pebbles from Travis Perkins. Bulk delivery approved with the E.ON Path Fund being accessed regarding costs. Matt Dent has offered to arrange spreading of the pebbles. BW Action.

Item 18. Date and time of next meeting. The meeting will be held on Monday May 8th at 7pm in Ardgay Hall.

Beinn Tharsuinn/Beinn nan Oighrean Community Benefit awards.

At the private meeting following the CC’s monthly meeting, application by Kyle of Sutherland Development Trust received an award of £2,000 towards the path improvements at Shin Falls; Gearrchoille Community Wood Association was awarded £830 towards running costs. Application from Gledfield Primary School for assistance with transportation costs was rejected in its present form.

Meeting closed 10.00pm.

Minutes 08 August 2016

Tuesday, August 9th, 2016

Approved 12/09/2016

Minutes of meeting held on Monday, 8th August 2016
in Ardgay Public Hall at 7.00pm

Present: Elected, co-opted and associated members: Silvia Muras, Vice & Acting Chair (SM), Marion Turner, Treasurer (MT), Leslie Pope, Secretary (LP), Sheila Lall, (SL), Rob Pope (RP)

Apologies: Betty Wright, Chair (BW), Andy Wright (AW)

Also present: Phil Olson (PO), Isobel Murray, East & Central Sutherland Community Care Forum (IM)

Police Scotland: None present  Minutes Secretary: Mary Goulder

Items 1/2. Welcome/Apologies (as above). Acting Chair Silvia Muras opened the meeting and invited Isobel Murray to address the meeting.

Non-agenda item. Isobel passed round leaflets giving information regarding the E&CSCCF for which she is Development Officer. The Forum works to ensure the wellbeing of Service Users and Carers of all ages in East and Central Sutherland. Her purpose in attending tonight was to spread information to the wider community to reach out to local groups and individuals who may wish to become involved in the project either as Service Users or as volunteers. The group was originally facilitated by VG-ES but became an individual SCIO in 2011. Services offered include a Friends at Home scheme which provides regular friendly home visits, help with small tasks or transport to shops, medical appointments, social activities, etc. It is hoped that such help can allow independence at home last longer. The service is free and confidential. Allied to this is the Good Morning Sutherland service which provides a morning phone call each day to clients ensuring a link to the outside world though hearing a friendly voice which offers support to those often restricted to life at home.  The Carers’ Circle can provide a visit from a volunteer to allow home carers time to get out by themselves, in the knowledge that the person for whom they care is in safe hands. A newsletter is also available and further information on all aspects of the Forum are available on the website www.ecsccf.org.uk There is also a Facebook page. The full extent of the A&DCC boundaries were explained to IM, noting that many of the vulnerable people in the area live at a distance in the glens. The Forum has clients in Ardgay and Bonar but at present there are no volunteers living locally. Overall there are around fifty clients currently making use of the services but volunteer numbers are in the low teens. More are urgently needed. Anyone willing to become involved should contact IM on isobelesscsccf@yahoo.co.uk Isobel was asked to submit a short article about the work of the Forum to the Newsletter Editor; this can also be posted on the CC Facebook page, in the hope of reaching out to service users and prospective volunteers alike. With thanks from the CC for attending, IM left at 7.15pm.

Item 3. Minutes of last meeting. The minutes of the June meeting were approved as a true and accurate record, proposed: Marion Turner; seconded: Silvia Muras.

Item 4. Christmas lights. This item was moved up the agenda to allow for earlier discussion; thanks extended to Phil Olson for attending for this. Unfortunately no other interested parties were present. PO suggested that in light of the difficulties in finding volunteers and time, efforts should be concentrated on having one central Christmas lights display feature around the Clach Eiteag in the middle of Ardgay. General discussion suggested that this could consist of a tree with lights and perhaps a Santa or similar festive feature. The lighting up of these could be a local event, bringing the local residents and especially children to share in festive fun, maybe with a hot drinks/nibbles stall. It is no longer feasible to maintain strings of lights around the wider village with the main Health & Safety issues this incurs. The tree lights could be of the type which may be attached before the tree is erected. It was agreed that this should be the opening discussion at the September meeting, with Paul Whittock invited along with any other individuals willing to be involved. Quotes for lights etc will be sought beforehand. MT Action. A plan for the displays and the event should be finalised at that meeting. Agenda item./Action All.

Item 5. Matters arising/updates.

(a)     Community Broadband. An update issued by Margaret Davidson THC had been received by CCs. Nothing new in it although it did agree that rural areas require a better service. KOSDT is due to meet Community Broadband Scotland later this month; BT has released its Post Code survey results. A public meeting is expected soon. PO encouraged the CC and the community at large to be pro-active, stating clearly to BT and CBS what is required. Especially for all households and businesses at a distance from the central cabinet. CC will write to Paul Wheelhouse, Scottish Government sating the objectives of the CC in this regard and requesting to be kept in the loop of all developments. At present it takes too long for any updating information to filter down to CC and community level. MT/AW/LP Action.

(b)     NC500. Lairg & District Community Initiative, after discussions locally, has dropped out of Heart of Sutherland Tourism having decided to go it alone with whatever projects they feel appropriate to their specific area. KOSDT continues to work on HOST.

(c)     Flower tubs. No update at present. All volunteers will be warmly thanked in the next newsletter.SM Action.

Item 6. Police report. Once again the CCs were disappointed that no police officers attended the meeting. MG advised that she sends the draft Minutes to three difference police contacts and that the date of the following meeting is always clearly stated. For the other two local CCs she also sends the agenda to the same contacts. She will update her police contact list and forward it to LP so that the A&DCC agenda can also be sent out. MG/LP Action.

Item 7. Secretary’s report. (LP) Correspondence. All relevant incoming mail had been circulated to members. MG is looking into the possibility of depositing records/files from all three local CCs in the Highland Archive in Inverness. Will find out more for next meeting. MG Action. David Hannah had enquired about naming of streets in Ardgay. It was felt that the Highland tradition does not name the streets and roads in the centres of villages, as here, but that recent developments and all roads out with the centre are named. No action required. Secretary to advice DH. LP Action.

Item 8. Treasurer’s report. (MT) The July 2016 balance at the bank is £13,385.78 of which £13,288.71 are restricted funds. The Admin/General Fund has £97.07 available to carry out the business of the CC.  The Admin grant from THC is expected this month. The balances of the restricted funds are: Toilet Caretaking – £1,086.00; BTWF – Community Projects – £564.53; Newsletter – £2,257.98; BNO – £8,580.20; EON Path – £800.

Item 9. Planning issues. Nothing controversial.

Item 10. Newsletter. (SM) Copy date for next issue is 25th August, with distribution expected at September meeting. Future issues may see dedicated page/s for input from the school children.SM Action.

Item 11. Website & Facebook. More input required. CC ‘Surgeries’ continue in Ardgay Store 2nd Saturday of each month. Feedback and photos can be used by both the Newsletter and Facebook page. LP Action. RP reported an issue, which was brought to attention at the last Surgery, of broken glass lying near Clach Eiteag. He kindly collected it on this occasion but the area should be monitored for any occurrence. In general the village is fairly litter free.

Item 12. Kyle of Sutherland Development Trust report. (MT) All projects previously noted are ongoing.

Item 13. Highland Council. No report in absence of Councillor.

Item 14. Windfarms. Caplich. Going to appeal. CC has registered an interest in PLI. Coire na Cloiche. Ground work expected to start soon. SSE/E.ON Panel. Business meeting scheduled in September. RP registered apologies from this and all other meetings over the coming 4- 6 weeks due to health reasons.

Item 15. Any other competent business. RP advised that the Rotary Club has a small fund from which a donation might be given to an approved project locally. CCs to bring ideas to September meeting. Agenda item.

Item 17. Date and time of next/future meeting/s. The meeting will be held on Monday 12th September at 7pm in the Culrain Hall. RP submitted apologies. LP will book the hall and MT will cancel booking in Ardgay. LP/MT Action.

Beinn Tharsuinn/Beinn nan Oighrean Community Benefit awards.

At the private meeting following the CC’s monthly meeting, the Invercharron Highland Games application to the Beinn Tharsuinn Fund for funding towards the running of the Games was awarded £872. Application by Sutherland Sessions was held over pending further information. Applicants will be advised. MG Action.

.

Meeting closed 9.05pm.

Minutes AGM 13 June 2016

Tuesday, June 14th, 2016

Ardgay & District Community Council

Approved Minutes of AGM held on Monday, 13th June 2016 at 7.00pm in Ardgay Hall

Present: Elected members: Betty Wright, Chair (BW), Silvia Muras, Vice Chair (SM), Marion Turner, Treasurer (MT), Sheila Lall (SL), Andy Wright (AW)

Also present: Highland Councillor George Farlow (GF), Phil Olson (PO)

Minutes Secretary: Mary Goulder (MG)

Apologies: Leslie Pope, Secretary (LP), Rob Pope (RP)

Items 1/2.  Welcome/Apologies/(see above) The Chair opened the meeting and welcomed all present.

Item 3. Minutes of last AGM. The Minutes of the last AGM held on Monday 8th June 2015 were accepted as a true and accurate record.  Proposed: Marion Turner; seconded: Betty Wright.

Item 4. Chairperson’s report. (BW) I have been chairperson of the cc since first meeting of the newly convened council in March.  The previous cc was dissolved at end of Nov 2015 following elections earlier in the month when not enough people came forward as candidates, so the cc remained in abeyance until another election was called early in 2016 when there were sufficient numbers to form a new council following an uncontested election.  Our first meeting of the new council comprising Betty Wright, Silvia Muras, Marion Turner, Sheila Lall, Rob Pope & Andy Wright was held in March, when we welcomed Leslie Pope as an associate member and Mary Goulder agreed to continue as our invaluable minutes secretary.  Mary also keeps us up to date with minutes of Creich & Lairg ccs, who also receive minutes from this cc.

I would like to thank the members of the previous cc – Alan Lawrence, Phil Olson, Bob Sendall, Theresa Langley & David Hannah – who for many years served as chairperson & represented the community on a number of local organisations.  The current community council has not been able to send representatives to all of these groups, so we hope that others attending will be able to report back on items of note which should be shared with our community.  We do continue to have reps on the E.ON Rosehall/ SSE Achany windfarm community benefit panel, the Kyle of Sutherland Development Trust and the Beinn Tharsuinn community benefit.

The current cc is a good balance of previous members, who give a sense of continuity & new members who bring a fresh perspective.  It is good to have representatives from a wide area of our patch – indeed the only area not represented is the village of Ardgay!  As the cc is not up to its full complement, the opportunity is still open for others to join us.

Communication is key to the functioning of the cc. I see the community council as a vehicle with which local residents can raise issues which affect our community which can then be raised with the relevant public bodies, primarily the Highland Council.  To that end I would like to thank our 3 local councillors, Linda, Hugh & George – particularly the latter who attends most of our meetings & raises issues with & answers questions about THC.  We communicate info to residents via newsletter – Silvia Muras continues as editor; Facebook – recently set up by Leslie Pope; website –thanks to Phil Olson who has agreed to continue with this meanwhile – we welcome dialogue via newly organised Saturday chats in Ardgay café, & of course our regular meetings.  It would be grand to see an increased attendance at these events.

There have been no new windfarm projects consented in our area over the last year – indeed THC has raised objections to several.  This cc maintains a neutral stance regarding these planning applications – reflecting the varied opinions of our residents, but it cannot be denied that the community benefit funds have had a large positive impact to our area & I personally can’t help thinking that the move towards shared ownership being offered by the latest projects would have had an even greater impact.

The development officer post at the KoSDT is currently funded by ‘windfarm’ money and Helen Houston has made very effective use of community benefit grants from EON, SSE & Beinn Tharsuinn to leverage in many times the amounts in inward grants to fund several large ongoing projects e.g. Shin Falls & Ardgay Regeneration Project.  These already have made an impact by providing local employment & both will continue to do so for many years.  KoSDT also has other projects running – Greening Kyle (now finished), Cosy Homes ES, KAT as well as taking forward the community broadband initiative that should help broadband reach the parts that BT can’t get to and organising other local events – including this weekend’s Queens birthday celebration street party.

Numerous other projects also benefit from funding including our local community wood – the Gearrchoille – refurbishment of village halls, supporting Gala Week.

The cc continues to ensure the village flower tubs are maintained – the Growing Group has taken on the task this year; and the Xmas lights will be discussed at our next meeting. The toilets in Ardgay remain open & looked after by Jeannie Sparling – a big thank you to her for this.  We also will be involved in addressing opportunities offered by the NC500 route, helping to ensure that local attractions are not ignored.

We look forward to the challenges of the coming year when we will all endeavour to serve our local community.

Non- community project – Carbisdale – fell through – local people doing it for themselves – NC500 opportunities.

Item 5. Treasurer’s report (MT). The audited accounts were approved and will now be submitted to THC to trigger the annual grant payment. MT Action. Report below:

Following CC elections in February 2016 there was a change of Treasurer.  I would like to record my thanks to Alan Lawrence who was Treasurer for two previous councils including the greater part of the past financial year. He handed on the accounts restructured, up to date and well organised which made the job of taking over the Treasurership and preparing the annual accounts so much easier.

Last year the CC altered the way it reports its accounts coming into line with the preferred HC format. One advantage of this is that it is now much easier to see how the CC balance is made up.

The accounts show that the CC has a balance of £12354.84 of which £11731.32 are restricted funds.

By far the biggest component of the balance is the money held by the CC which comes from the BNO windfarm benefit which is there to be disbursed to community groups through the CC’s Small Grants Applications.  The accounts show that five awards were made totalling £950.

Each year the CC is given two grants from THC. One is to carry out the running of the CC and the other pays for the caretaking of the Ardgay Toilet. It is important that the level of these grants is maintained as any decrease would adversely affect the work of the CC and the level of service to the Toilets. The figures show that the CC stayed within its budget for administration – this was helped by the gap for elections – but a slight overspend on toilet caretaking was incurred.

The overall balance also includes grants and awards which the CC has applied for on its own behalf for particular purposes. Of the BTWF award £878.48 remains.

During financial year 15-16 the award from the EON windfarm fund for the production of the newsletter came to an end.  Because the CC considers it important that this newsletter is delivered free to every household in the A&D CC area the CC will now look to make applications to secure further funding to continue the production of the newsletter. It is gratifying to note however, that revenue from sales, donations and advertising is increasing year on year.

Item 6.  Election of Office Bearers 2016-17. All members of the Community Council stood down and Councillor Farlow took the chair for the purpose of electing the Chair.  He expressed his enjoyment in attending the CC meetings but stated that this would be his last time of chairing the AGM elections as he stands down from office next year.

Betty Wright was proposed to continue as Chair; proposed: Marion Turner; seconded: Sheila Lall.

Silvia Muras was proposed to continue as Vice Chair; proposed: Andy Wright; seconded: Marion Turner.

Marion Turner was proposed to continue as Treasurer; proposed: Sheila Lall; seconded: Betty Wright.

Leslie Pope was proposed to continue as Secretary; proposed: Marion Turner; seconded Sheila Lall.

Phil Olson agreed to continue to maintain the CC website and was warmly thanked for his work on it.

Sylvia Muras was proposed to continue as Newsletter Editor; proposed by Betty Wright; agreed by all.

Mary Goulder was proposed to continue as Minutes Secretary; proposed: Silvia Muras and agreed by all.

All proposed accepted the positions; LP had indicated her acceptance, should she be nominated, prior to the meeting. Any other responsibilities within the CC will continue as before, by unanimous agreement.

Item 7. Any other competent business. None raised.

Item 8. Date and time of next AGM. This will be on 12th June 2017.

Meeting closed at 7.25pm.

Minutes approved 12/06/2017